Regular School Board Meeting
Oldham-Ramona School Dist 39-5
July 10, 2012
     The Oldham-Ramona School Board of Education met in regular session at 7:00 p.m. at the school.  Present were Lisa Beyer, Larry Malcomb, Mike Matson, Chandra Waikel, and Jay Hojer.  Others present were Dick Amert, Lance Hageman, Jane Lee, Becca Hanson, Supt Tom Ludens, and Business Manager GayLynn Hagemann.  Chairman Beyer, who established a quorum was present, called the meeting to order.  Unless noted all motions were unanimous.
     Action #4062:  Motion by Malcomb, seconded by Waikel to approve the agenda as presented with the addition of a construction project update by Dick Amert.
     Action #4063:  Motion by Matson, seconded by Hojer to approve the minutes of June 12, 2012 as presented.
     Action #4064:  Motion by Hojer, seconded by Waikel to approve the following bills to end the 2011-2012 school year.	
	
General Fund
	Barger Electric	Final Electrical	 82.67
	Campbell Supply	Supplies/Repairs	 107.72
	Chandra Waikel	Mileage	 62.16
	Chris Hoek	Mileage	 98.05
	Connecting Point	Repair Computer	 553.50
	GayLynn Hagemann	Mileage/Meals	 270.50
	Hillyard	Supplies	 442.08
	Imprest Fund	Reimb	 605.10
	Jay Hojer	Mileage	 66.60
	Judy Voeltz	Mileage	 73.26
	K & M Music	Supplies/Repairs	 2.50
	Lisa Beyer	Mileage	 24.42
	Mike Matson	Mileage	 21.46
	Petty Cash	Postage/Reimb	 34.02
	Power Promotions	Supplies	 106.09
	Prairie Lakes Ed. Coop	Purchased Services	 50.43
	Rutland School District	Reimb	 190.48
	SD Unemployment Insurance Division	Qtrly Unempl Ins Premium	 1,442.04
	SDHSAA	State Track-3 Admission Tickets	 51.00
	Shane Waikel	Mowing @ Oldham	 570.52
	Southeast Area Cooperative	Kind Academy Reg	 185.00
	Veblen Asbestos	3 Yr Inspection	 300.00

Capital Outlay Fund
	Alliance Communications	Phone Service	 45.73
	Bud's Clean-Up Service	Garbage Service	 176.06
	Byte Speed	2 Desktop Computers	 1,078.00
	City Of Oldham	Water/Sewer	 29.58
	MCI	Long Distance	 56.64
	Mid-American Energy	Heat-Ramona	 287.89
	NSP Xcel Energy	Electricity-Ramona	 913.97
	Ottertail Power Co.	Electricity-Oldham	 89.47
	Prostrollo Auto Mall	Repairs	 1,110.75
	Time Management Systems	Payroll Software	 33.18
	Town Of Ramona	Water/Sewer	 120.00

Special Education Fund
	Children's Care Hosp & School	Services-Day Program	 5,287.50
	Children's Home Society	Residential Placement	 1,945.94
	Classic Corner	Fuel	 432.28
	Flandreau School District	Sped Director Fees-1 Mo.	 1,639.39
	Fleetcor--Universal Premium Fleetcard       Vehicle&Bus Fuel	 120.00
	Kelly Sullivan	Mileage	 8.51
	Madison Community Hospital	OT & PT/Supplies	 141.99
	Prairie Lakes Ed. Coop	Purchased Services	 1,037.40

Building Project Fund 4/08/2010
	Amert Construction	Constr In Progress/Pay Request	 30,689.00
	Barger Electric	Final Electrical	 1,375.47
	Swiftair	Boiler Maint Agmt	 2,455.99

Food Service Fund
	Imprest Fund	Reimb	 135.00
	Marilyn Riedel	Mileage	 53.28

Enterprise Funds--Asp & Driver's Ed
	F & M Oil	Gas/Fuel	 169.66

     Action #4065:  Motion by Waikel, seconded by Matson to approve the June 30, 2012 financial reports as presented.

 	General	Capital	Special	Pension	Building 	Food	ASP &	
 	Fund	Outlay	Ed.	 	Fund	Service	Drivers Ed	
Balance 6/01/12	$678,614.69	$324,481.96	$248,393.80	$211,308.17	$300,226.89	$24,792.31	$3,004.59	
 	 	 	 	 	 	 	 	
Receipts:	 	 	 	 	 	 	 	
 County Receipts	$65,041.18	$37,192.84	$20,574.96	$4,584.39	 	 	 	
 Interest Earned	$583.21	 	 	 	$111.41	 	 	
 Fed. Lunch Reimb	 	 	 	 	 	$6,525.15	 	
 Proration of Lunches	 	 	 	 	 	$463.41	 	
 Lunch/Milk Ticket Rev	 	 	 	 	 	$1,576.30	 	
 Lunch Accts Rcvbl-2011	 	 	 	 	 	$0.00	 	
 Admissions	$174.96	 	 	 	 	 	$134.00	
 Drivers Ed-class fees	 	 	 	 	 	 	$1,170.00	
 Pre-School Donations	$0.00	 	 	 	 	 	 	
 Miscellaneous	$489.82	 	$0.00	 	 	$0.00	$130.01	
 State of SD--St. Aid	$18,073.00	 	 	 	 	 	 	
 State--One Time Money	$0.00	 	 	 	 	 	 	
 Sioux Valley TV	$600.00	 	 	 	 	 	 	
State-Fresh Fruit&Veg Prgm	$326.92	 	 	 	 	 	 	
Reimb SpEd Travel to CCHS	 	 	$2,580.62	 	 	 	 	
Title I/ REAP grants	$3,655.00	 	 	 	 	 	 	
 IDEA part B & pre-schl	 	 	$0.00	 	 	 	 	
 Qtrly Medicaid Admin	$2,366.00	 	$266.00	 	 	 	 	
Homeland Security Grant	 	 	 	 	$17,652.00	 	 	
      Total Receipts	$91,310.09	$37,192.84	$23,421.58	$4,584.39	$17,763.41	$8,564.86	$1,434.01	
Disbursements:	 	 	 	 	 	 	 	
 Accts. Payable	$16,292.91	$15,375.39	$20,033.51	 	$80,254.13	$5,323.01	$517.33	
 Payroll	$84,922.29	 	$18,574.57	 	 	$2,859.56	$1,932.42	
      Total Disbursmts	$101,215.20	$15,375.39	$38,608.08	$0.00	$80,254.13	$8,182.57	$2,449.75	
Pension to General	$38,446.38	 	 	-$38,446.38	 	 	 	
Build Fund Interest to Gen	$9,789.07	 	 	 	-$9,789.07	 	 	
General to Drivers Ed.	-$830.02	 	 	 	 	 	$830.02	
Balance 6/30/12	$716,115.01	$346,299.41	$233,207.30	$177,446.18	$227,947.10	$25,174.60	$2,818.87	

Trust & Agency Acct	 	
   Balance 6/01/12	$10,184.68	
      Total Receipts	$13,672.52	
      Total Disbursmnts	$12,350.05	
   Balance 6/30/12	$11,507.15	

     Action #4066:  Motion by Malcomb, seconded by Matson to approve the following transfers, budget amendments, Contingency Transfers, and Supplemental Budget changes to the 2011-12 budget.

Transfer Building Fund interest to General Fund, amount $9,789.07.

Budget amendment for Driver’s Education:
     General Fund-transfer out		  $830.02
	     Driver’s Ed-transfer in			  $830.02

Contingency Transfers:
General Fund
Appropriations:
     Music-registrations		                                      $663.13
     Guidance Services-extra duty salaries	                           86.71
     Board of Ed Services-legal fees	                              6,776.22
     Transportation-travel & state competitions	                   1,051.95
     Athletic Director-registration	                                  24.56
Means of Finance:
     Contingencies-misc objects	                                  $8,602.57

Supplemental Budget Change:
Special Ed Fund
Appropriations:
     Pgms-Student with Mild to Moderate Disability-salaries       $9,083.33
     Pgms-Student with Mild to Moderate Disability-supplies        4,205.00
     Pgms-Student with Mild to Moderate Disability-equipment       4,819.00
     Day Programs-salary			 18,549.24
Means of Finance:
     Surplus Funds			$36,656.57
     The 2011-12 school board was adjourned and the 2012-13 school board meeting was called to order by Business Manager GayLynn Hagemann.
     Incumbent board member Lisa Beyer and new board member Lance Hageman took the oath of office.
     Action #4067:  Motion by Hojer, seconded by Matson to nominate Lisa Beyer as board president for 2012-13.
     Action #4068:  Motion by Malcomb, seconded by Hageman that nominations cease for board president.
     Action #4069:  Motion by Hojer, seconded by Matson to nominate Larry Malcomb as vice-president for 2012-13.
     Action #4070:  Motion by Hojer, seconded by Matson that nominations cease for vice-president.
     Action #4071:  Motion by Matson, seconded by Malcomb to approve the following bills for payment.

General Fund
	American State Bank	Bond	 275.00
	Continental Western Ins. Co.	Property Liability Ins.	 9,199.00
	Great Plains Brokerage	Health Ins-1/2 June 2011	 4,000.00
	Interstate All Battery Center	Supplies	 19.20
	Lowe's	Supplies	 25.31
	Madison Daily Leader	Publishing	 97.58
	NCS Pearson	Supplies	 150.00
	SASD	Membership Dues	 1,047.87
	SD United Schools Assoc	Coalition Of Small Schools	 500.00
	SDSSA	Registration	 150.00
	US Postal Service	Supplies-Stamped Envelopes	 521.90

Capital Outlay Fund
	Century Business Leasing	Copier Lease-6 Mo.	 1,135.32
	Continental Western Ins. Co.	Property Liability Ins.	 13,628.00
	First National Bank	Pmt On Capital Outlay Certif's	 29,093.75
	
Special Education Fund
	Continental Western Ins. Co.	Property Liability Ins.	 1,000.00
	Great Plains Brokerage	Health Ins-1/2 June 2011	 1,306.83

Food Service Fund
	Spring Lake Colony	Contracted Meals	 3,651.18

     Action #4072:  Motion by Malcomb, seconded by Hageman to adopt the proposed budget.
     Action #4073:  Motion by Hojer, seconded by Matson to approve the following for the 2012-2013 school year.
1.   Designate official depository for school funds as the American State Bank.
2.   Designate official newspaper as the Madison Daily Leader.
3.   Designate official time and location of regular board meetings as the second Monday of each month at 7:00 p.m. in the O-R School Multi-Purpose Room.
4.   Set per diem for school board members at $40.00 per meeting plus mileage, $55.00 for Board President plus mileage. 
5.   Authorize membership in Associated School Boards of SD.
6.   Designate board member Matson to serve as Prairie Lakes Educational Cooperative representative and Malcomb as the alternate.
7.   Designate board member Hojer to serve as the delegate to the Annual Delegate Assembly for Associated School Boards of SD and Malcomb as the alternate.
8.   Authorization to publish staff names and salaries.
9.   Authorize Vice-President to sign checks in absence of the President.
10.  Authorize Business Manager to negotiate loans and make investments with notes signed by the Board President.
11.  Appoint Business Manager as custodian of school district funds.
12.  Appoint Business Manager to invest school district funds.
13.  Set bond for Business Manager at $50,000 and Secretary at $25,000.
14.  Authorize the Business Manager and Superintendent to administer the school lunch agreement with the Superintendent determining eligibility for free and reduced meals.  Designate Superintendent as the food service contact person and director.
15.  Appointment of administrators of Trust & Agency Accounts as Shar Jensen and GayLynn Hagemann.
16.  Designate Superintendent to be purchasing agent with $2,500 limit.
17.  Appoint Federal Programs director as Superintendent.
18.  Authorize the Superintendent to submit the Consolidated Grant Application.
19.  Authorize the Superintendent to dismiss school in case of inclement weather or emergencies with designee responsible in his absence.
20.  Designate interest for Trust & Agency to the School Yearbook Fund.  Designate interest for General, Special Ed., Capital Outlay, Pension, School Lunch, & Enterprise Funds to go to the General Fund.
21.  Adoption of District Policies.
22.  Review & Approval of Handbooks
23.  Establish Rates of Travel, Lodging, & Mileage
Meal 		In or Out of State 
Staff Rate		In or Out of State 
Student Rate	NOTE:	
Breakfast		$5.00		$5.00	Meals will only be paid 	
Lunch		$9.00		$7.00	when an overnight trip	
Dinner		$12.00		$8.00	is involved.  (IRS Rules)	
		$26.00 / day		$20 / day		
						
Lodging		Actual costs				
						
Mileage		$0.37 per mile				

24.  Set meal prices:				K-6		7-12		Adult
			Reduced Breakfast     	 .30         .30
		Full Breakfast	    	1.00		1.00		 1.50
Reduced Lunch	     	 .40         .40          			
Full Lunch	    	    	1.85		2.25 	 	 2.75
			Extra Milk		     	 .25		 .25	        .25

25.  Set Admission Rates, per co-op agreement:	 															Single		 Season
		Adult						$ 4.00		$ 30.00
		Student					$ 2.00		$ 10.00
		Seniors Citizen (62yrs+)		$ 4.00     		$ 20.00
		Family Pass(immediate family only)				$ 75.00

26.  Set Substitute Teacher Salaries:  Certified  $75.00 / day	Non-Certified  $65.00 / day
Long-Term Service:   over ten consecutive days in same classroom (begins 11th day) add’l $20/day
27.  Recognize Title I Advisory Council as Jane Lee and the parent group.
28.  Acknowledgement of Asbestos Notification. 
29.  Approval of Delta Dental insurance rates:  Single $44.78/month and Family $121.06/month
30.  State policy of civil rights:  The Oldham-Ramona School District #39-5 resolves not to discriminate against anyone because of race, sex, creed, color, or national origin.  Educational programs and/or activities and employment opportunities will be offered without regard to sex, race, color, national origin, or handicap.  Persons seeking information or having complaints may contact  Supt. Of Schools, Oldham-Ramona Schools, Box 8, Ramona, SD  57054, telephone (605)482-8244, who coordinates Title IX and Section 504, Affirmative Action and The Americans With Disabilities Act Compliance Activities, or contact Regional Director, U.S. Department of Education, Office for Civil Rights, 10220 North Executive Hills Boulevard, 8th Floor, Kansas City, Missouri 64153-1367.
     
     Action #4074:  Motion by Matson, seconded by Malcomb for the Superintendent to appoint School Board Members to administrative committees:  facilities, personnel negotiations, budget/finance, and sport co-op.
    Action #4075:  Motion by Hojer, seconded by Matson to issue the “Food Service Management Contract” for 2012-2013 with Spring Lake Colony for colony student meals at the rates of $1.12 for breakfasts and $2.02 for lunches.
    Action #4076:  Motion by Hojer, seconded by Malcomb to approve employment contracts for 2012-13.
    Action #4077:  Motion by Malcomb, seconded by Hageman to approve open enrollment applications for three students.
    Action #4078:  Motion by Matson, seconded by Malcomb to adopt the “Policy IIBH-Internet Safety” and “Policy IJND-Acceptable and Ethical Use of Technology Resources” policies for the first reading.
    Action #4079:  Motion by Malcomb, seconded by Matson to purchase the recommended list of technology updates.
    The board tabled approval of the HVAC yearly maintenance contract with SwiftAir.
    Mike Matson gave the Prairie Lakes Educational Co-op report.
    The board heard Superintendent Ludens’ report.  The ASBSD/SASD Convention is August 8-10 in Sioux Falls.  The school open house for students and parents will be Friday, August 17 from 5:00-7:00 p.m.
    The next regular meeting of the board is scheduled for Monday, August 13, 2012 at 7:00 p.m.
    Action #4080:  Motion by Malcomb, seconded by Hojer to adjourn at 9:12 p.m.

GayLynn Hagemann	Lisa Beyer
Business Manager	Board President

Published once at the total approximate cost of $_____________________.